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Pro-Tips and Industry Insights

6 Timesaving Tips for Homebuilders

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Everyone knows that time is money, but let's not forget, it's also time! An hour saved on the jobsite is an hour that can be spent with your family, or out on the boat, or catching up on sleep. Here is how industry leaders are consistently saving time on the jobsite.

6 Timesaving Tips for Homebuilders

 

1. Use Templates For Progress Reports

Homebuilders know that their reputation is built on happy clients. In most cases, a well informed client is a happy client. Using construction project management software to generate regular reports from a template is the best way to quickly and routinely send progress reports without pouring undue time into creating them. When it comes time to send the report simply review, add your own comments and a site photo or two, click send and move on.

 

2. Make Your Client Feel Part of the Team

Above I noted that a well informed client is a happy client “in most cases”. Now and then regular reports aren’t quite enough. Sometimes a needy client can come along and eat up your productivity, through no fault of your own. Whether they are continually lighting up your phone with questions, or making frequent change orders, or simply want to feel part of the daily process, technology, you can use an app that gives your client their own credentials to log in and check for updates on their own time, and even make and approve change orders without a physical visit or a phone call. The client has access to project information without needing access to you, the builder.

 

3. Be Smart About Change Orders

Change orders are a time bomb waiting to go off and eat up your productivity or cause a communication mess, but they’re also a necessary part of the job. They do not, however, have to be all that bad. Not anymore. Industry leaders have cut the mess out of change orders and have managed to avoid client conflict down the road by doing the following:

a. Document all change order details immediately.

b. Get a signature before the client walks away.

c. Send automatic updates to your team and subcontractors regarding the change.

All the tools you need to manage change orders effectively are right there in your pocket if you choose the right app.

 

4. Centralize All Of Your Project Data

Think of how much time you spend day-to-day communicating data about your project, whether to your crew, contractors, or clients. The hassle of playing phone tag and getting caught in endless chains of emails or texts is no longer a necessary part of the homebuilding process. Industry leaders have stopped keeping track of project information in their notebooks, and have started taking advantage of the fact that they, their crew and their clients all carry around phones that can track and share jobsite data instantly. Not only can you access the latest budget forecast for any given project within seconds, but your team can check in at any time without needing to call you, or to be sent another file or given access to a folder on a shared network.

 

5. Connect All of Your Data Systems

Aside from the convenience of storing all of your data in one mutually accessible place, the real magic happens when all of that data is connected. When you input a change order, for instance, the system will manage all of the affected data from that change order: your budget and schedule forecasts will take the new change into account, notifications will be sent out to everyone affected, and you can go on with your day. No more dropping simple little details, forgetting to carry the one, or realizing that you forgot to communicate an important detail.

 

6. Delegate and Check In Remotely

Progress must go on whether you’re on site or not. By getting your projects and team into a project management system, you can cut out the time and mental energy you would otherwise spend on delegation and follow up. Task lists can be synchronized with the project schedule and developed into templates, creating a recipe that can be reproduced next time you have the same need. Once the task is assigned, you can just glance down at your phone to check progress, no need to check in with a call or email. You can even automate reminders to keep the task front-of-mind until it’s completed.

 

Pro Tip: Start Out Small, Now

Everyone has good intentions of getting a better system in place, but it's always "later". Then a crisis hits and they're scrambling. Look into adopting a system that works for you and your company now. The best way to do this is to schedule a demo of the software, where you can get your questions answered one-on-one. This way you can determine if project management software is right for your company. Click here to schedule a demo time right now before moving on to your next task.

 

construction project management software demo

 

 

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About the Author:
Sven Gustafson
President, Stonewood, LLC - Custom Home Builder

As a 4th generation custom home builder with a software development background, Sven created BuildTools to help his company have a "connection point" for everyone in the building process.