Homebuilders who use project management software deal with the same daily tasks and challenges as those who don’t, they just do it faster and more efficiently.
If you have a phone in your pocket or a tablet on the job site, but you don’t have project management software, you’re letting perhaps your most powerful time-saving tool collect dust.
Here are 8 daily tasks that are made easier with homebuilding software.
1. Retrieving Data
If your data is all over the place (email, excel, notebook, the back of a napkin, your brain) just think of how much of your mental energy each day is spent keeping it all straight. The aim of project management software for builders is to save time and energy by centralizing and organizing everything within one app.
Builders commonly watch half of their day slip away on the phone, or pushing out emails or texts. With homebuilding software not only are your team, subcontractors, and clients all using the same system to message back and forth, but the software itself eliminates the need for most of your messages in the first place with things like shared task lists and automated progress reports.
3. Delegation & Accountability
Rest easy knowing that everything is getting done, even the little things that could easily slip through the cracks. As they say “the devil is in the details.” Task lists can be synchronized with the project schedule and developed into templates, creating a recipe for each project that can be recreated with a single tap. Once a task is assigned via the app, you can check progress by looking at your phone rather than using it to call someone. You can even automate reminders to keep the task front-of-mind until it’s completed. (Learn more: 7 Tips for Delegation & Follow-Up)
4. Budgets & Schedules
Aside from the convenience of storing all of your data in one place, the real magic happens when all of that data is connected. When you enter a change order, for instance, the system will roll over all of the variables for you: your schedule will update, your budget forecast will take the new change into account, and notifications will be sent out to everyone affected.
5. Keeping Clients Informed & Happy
Since your reputation relies on great client relations, a well-designed construction app gives your client enough access to keep them happy and well-informed and prevent the need for frequent meetings. You clients get their own login credentials to browse updated data (only the data that you’ve chosen to give them access to) and project photos at any time. You can keep on making progress while they check in on their own time.
Construction apps house all the photos and files for your project centrally. Too many builders and project managers fumble around with sharing access to different systems like dropbox, drive, and email attachments, but when it’s all in one place, documenting any piece of project information is logical and fast. You can store that photo or document for later, and move on knowing that it will be housed along with all of the other project data for quick access.
7. Progress Reporting
Putting custom reports together takes time. Lots of time. You shouldn’t have to jump from excel to your notebook to your email to a phone call just to gather up the data you knew you were going to need at some point anyway. When using an app, you can set up report templates that automatically pull the right data, so when it comes time to send updates you just need to review, add your own notes if needed, and click send. (Learn more: Using An App to Create Reports)
8. Change Orders
Nobody likes a change order, but they’re inevitable. They don’t have to be a headache, though. If your phone is in your pocket, or your tablet is nearby, you are ready to take a change order in stride and move on. Construction project management software allows you to document the specifics of a change order, get the client’s signature on the change, send automatic updates to your team and subcontractors, update your schedule and update your budget all within the app.
What's The Next Step
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About the Author:
President, Stonewood, LLC - Custom Home Builder
As a 4th generation custom home builder with a software development background, Sven created BuildTools to help his company have a "connection point" for everyone in the building process.